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Accounts Receivable Billing Specialist

The Accounts Receivable Specialist is responsible for the proper invoicing within standard polices reflective of the customers’ agreements. The Accounts Receivable Specialist works with all employees to assure that timely and accurate invoicing and rating occurs. The Accounts Receivable Specialist is required to interface with the sales team, operational managers and external customers. The person in this role reports to the CFO.

Essential Functions

  • Ensure required information received from sales to bill new customers and that sales orders are set up in the accounting system in a timely manner and in accordance with the customer agreements
  • Validate customer billing contact information is set up accurately in the accounting system and update customer billing contact information, as needed
  • Ensure invoicing for monthly fees is appropriately set up in the accounting system
  • Process monthly sales invoices within the accounting system in a timely manner and reviews for accuracy prior to distributing to customers
  • Distribute monthly invoices to customers and monitor monthly accounts receivable aging report, issuing past due notices to customers, when needed
  • Monitor and report on deviations from credit terms, as documented within customer agreements
  • Process bank deposits and manage the application of cash ensuring all cash receipts are accurately applied
  • Collect and distribute incoming office mail
  • File accounting records and make copies, as needed
  • Record sales journal entries within accounting system
  • Identifying opportunities to gain efficiency and enhance internal controls within the billing process and suggesting process improvements to implement those changes
  • Provide weekly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments
  • Manage client prepaid postage accounts and ensure the accuracy of those accounts
  • Calculate and invoice customers for estimated prepaid postage requirements
  • Organize all invoicing and change requirements with Sales, Project Management and IT
  • Manage accounting email correspondence as it relates to AR and customer invoicing requirements
  • Provide annual and interim audit assistance with external auditors, as required
  • Prepare excel spreadsheets, analyze data, and complete ad hoc assignments, as needed
  • Coordinate reporting requirements for customers for additional non-standard invoicing support
  • Provide customer support relating to billing questions, as required
  • Effective and efficient communication within the finance team and throughout Clarity by building key business relationships
  • Other duties as assigned by management

Education Required

  • BS degree in Accounting or Business Administration

Knowledge & Experience

  • 1-3 years of experience in accounting and/or accounts receivable
  • Accounting software experience; NetSuite a plus

Personal Attributes

  • Proficiency in Microsoft Excel and Word
  • Strong attention to details
  • Highly organized with excellent verbal and written communication skills
  • Ability to multi-task

Physical Demands

  • Must be able to sit at a desk 80 percent of the time
  • Must be able to occasionally move about inside the office to access file cabinets and office machinery
  • Must be able to operate a computer and other office products (a calculator and computer printer)
  • Must be able to frequently communicate via telephone

Clarity is an Equal Opportunity Employer

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